Interlibrary Loan

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Interlibrary Loan

Interlibrary Loan Services

Interlibrary Loan (ILL)

This service allows you to request books, book chapters, journal articles and other reading resources from local and overseas partner institutes.

Need help on using the Interlibrary Loan service?

Types of materials can be requested via ILL:

  • Loans of books and scores
  • Photocopies of journal articles
  • Photocopies of book chapters
  • Theses which can be circulated in the library

Eligible Users:

All eligible users will be given an assigned quota per academic year. If the number of requested items exceeds this quota, a cost recovery basis charge will be applied. Additional quotas are available upon request to the Librarian. The following table gives details:

User Type Quota
(incl. CRL Collections)
Terms of Service I / Band G or above staff 40
Research Staff, Research Assistants and Demonstrators 40
Honorary Staff 40
Postgraduates of the University of Hong Kong 40
Final year degree students 1 25
Non-final year degree students 25 2
SPACE Academics 40
SPACE higher degree students (local resources only) 40

1 Supervisor’s endorsement is required if the number of requested items exceeds quota.
10 quotas for any ILL materials and 15 quotas for CRL collections respectively.

Expected time for the items to arrive at the library:

  • Materials from local institutes: 1 week
  • Materials from overseas institutes: 2 - 3 week

** Ninety percent of the resources arrive at the library within the time-frame mentioned above. The rest of them depend on the availability of the resources and the workload of the lenders.

Overseas Book Loan Initiative:

The University Libraries will purchase a copy of the requested books that are not available for loan in Hong Kong. This also applies to all books request submitted via Interlibrary Loan. If the purchase cannot be fulfilled within five working days, the item will be obtained overseas through interlibrary loans. Cost arising from such requests will be borne by the University Libraries.


Off Campus Article Delivery

Terms of Service I / Band G or above (TOSI) staff from the main campus can send online requests via the Interlibrary Loan Request Form to obtain photocopies of journal articles held in medical and dental and vice versa for medical and dental TOSI staff for journals held in the main library. Each photocopy request will cost HKD0.3 per page.

Eligible Users:

Terms of Service I / Band G or above staff (excluding Research Assistants and Demonstrators).